How to Track Your Cycle in Outlook Calendar

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For a lot of people, the calendar that runs their week is Outlook: work meetings, deadlines, the school run. If that’s you, seeing your cycle there is far more useful than keeping it in a separate app you rarely open. You can see that a client pitch falls on the first day of your period, or keep your follicular weeks for the work that needs the most from you.

Outlook has no cycle tracking of its own, and very few period apps work with it. Here’s the manual workaround, and the simplest way to get all four phases into Outlook automatically.

The Manual Way: A Repeating Event

In Outlook, create a new calendar called “Cycle” so these events stay apart from your work ones.
On the first day of your period, add an all-day event called “Period” and set it to repeat every 28 days, or your average cycle length.
Mark it as Private if other people can see your calendar.

It’s free, but it has two big limits. Cycles change length from month to month, so a fixed repeat drifts onto the wrong days within a few cycles. And it only shows your period, not the follicular, ovulatory and luteal phases that make cycle syncing useful for planning.

The Automatic Way: Kilova and Outlook

Kilova works out your four phases from your periods and keeps them in Outlook for you. Log a new period and the dates move with it.

Here’s how to set it up:

Create your Kilova account on iPhone, Android or the web, and add your last period and average cycle length.
Open your Profile, go to Sync Calendars and tap “Connect to Outlook Calendar.” Sign in with your Microsoft account.
In Outlook, tick the “Kilova” calendar in your calendar list to see it.
Choose what goes in. “Show cycle phases on Outlook Calendar” adds your phases, and “Show tasks and events on Outlook Calendar” adds what you plan in Kilova. Either can be turned off at any time.

Kilova keeps everything in its own Kilova calendar inside your Outlook, with each phase in its own colour, so your own calendar stays exactly as it is. Your Outlook events come into Kilova too, so you can plan around your meetings without switching apps. Import and Export let you bring everything up to date by hand whenever you want.

Good to Know

Work and personal accounts. Kilova signs in with your Microsoft account, so it works with personal Outlook.com and Hotmail accounts, and with most work or school accounts. Some workplaces only allow apps their IT team has approved; if the sign-in is blocked, that’s why.
Only you see it unless you share the Kilova calendar. Your phases are marked as free time, so they never block slots in your schedule.
Disconnecting removes it cleanly. Kilova’s calendar is removed from your Outlook, and your Outlook events leave Kilova. Your own Outlook calendar isn’t touched.
Calendar sync is part of Premium, and every new account gets 2 months of Premium free.
Using Google or an iPhone instead? See Google Calendar or Apple Calendar.

Planning Your Work Week by Phase

Once your phases sit next to your meetings, you can start using them:

Look before you book. Before accepting a big meeting or setting a deadline, check which phase it falls in, and move what you can.
Notice your own pattern. People differ, so the useful question isn’t what a chart says but what your last few cycles looked like. In Kilova, Log Symptoms and Cycle Insights show how your days look in each phase.
Let routines repeat by phase. Phase repeat brings a task back in the same phase every cycle, like a planning session at the start of your follicular phase, and it lands in Outlook on the right day.

For more on the work side, see how to optimize your work and productivity with cycle syncing and cycle syncing for entrepreneurs.

Frequently Asked Questions

Can Outlook track my period on its own? No. You can add a repeating event, but Outlook doesn’t know cycle lengths change, and it has no idea of phases.

Does it work with Outlook on my phone and in the browser? Yes. The Kilova calendar lives in your Microsoft account, so it shows wherever you open that Outlook calendar.

Will my colleagues see my cycle? Not unless you share the Kilova calendar with them. It’s a separate calendar from your main one.

Can I use Outlook and Google Calendar at the same time? Yes, you can connect both. Events brought in from one aren’t copied into the other, so nothing appears twice.

Your Cycle Next to Your Meetings

Your work calendar is where the hard choices about your week get made. With your phases in it, you can make them with your cycle in view. Get Kilova and connect it to Outlook in a couple of minutes.